Administrative Assistant, Benhaven School
3.
7 Wallingford, CT Wallingford, CT Full-time Full-time $21.
64 - $28.
00 an hour $21.
64 - $28.
00 an hour 4 days ago 4 days ago 4 days ago Job Title:
Administrative Assistant, Benhaven School Reports To:
Benhaven School Director Status:
Full-time exempt Schedule/Hours:
Monday-Friday, 37.
5 hours Pay Range:
$21.
64-28/hour Purpose of Position:
This is a full-time Monday-Friday 37.
5 hour a week, exempt position.
The Administrative Assistant works under the direction of the School Director.
The following duties are assigned to this position.
These are not to be construed as exclusive or all-inclusive.
Other duties may be required and assigned.
Responsibilities:
Complete daily scheduling of staff and students, including Benhaven vehicles.
This requires communication with teachers, related service personnel, supervisors and vocational specialists, staff, facilities director, crew chiefs and others to ensure classrooms/areas are covered adequately for programming and safety.
Maintain early dismissal log and oversee community sheets.
Grant time off requests, monitoring use of accrued time and daily schedule needs.
Communicate compliance concerns to supervisors.
Process holiday and summer time off requests.
Keep attendance records for students and school staff.
Send student attendance records to school districts monthly.
Communicate student attendance concerns monthly in writings to districts.
Greet and direct visitors.
Maintain visitor log.
Answer the telephone, directing calls, dispensing information and taking messages.
Type and edit written material, e.
g.
, letters, reports, IEP's, meeting minutes.
Organize and maintain organizational, business, personnel and educational files.
Return educational records to districts as needed.
Review and approve hourly and salaried staff payroll time sheets on Checkwriters per agency requirements and timelines.
Responsible for Benhaven Divvy Card, a;; purchases made, track and upload all receipts to bill.
com expense program.
Maintain school supplies inventory.
Oversee copier and fax use and maintenance needs.
Open/prepare building in the morning for staff and student arrival.
Alert maintenance of any facility/property issues.
Understand and follow Benhaven policies & procedures.
Understand and follow safety & emergency procedures.
Abide by Confidentiality/HIPPA policies regarding sharing of student information.
Assist School Operations Coordinator with sending/filing of Medicaid forms as needed Contact families, group homes and transportation companies regarding calendar scheduling changes Maintain current student list, including district contacts and transportation companies Prepare reports to be mailed to families Send incident reports to families Experience and Skill Requirements:
Possess a B.
A.
degree.
Demonstrate the ability to work well with others and communicate effectively orally and in writing.
Demonstrate an ability to edit and compose letters and other written material.
Demonstrate competence in the use of a computer.
Must be willing to work as part of a team.
Benhaven, Inc.
is an Equal Opportunity Employer.
In compliance with the Americans with Disabilities Act, Benhaven will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
7 Wallingford, CT Wallingford, CT Full-time Full-time $21.
64 - $28.
00 an hour $21.
64 - $28.
00 an hour 4 days ago 4 days ago 4 days ago Job Title:
Administrative Assistant, Benhaven School Reports To:
Benhaven School Director Status:
Full-time exempt Schedule/Hours:
Monday-Friday, 37.
5 hours Pay Range:
$21.
64-28/hour Purpose of Position:
This is a full-time Monday-Friday 37.
5 hour a week, exempt position.
The Administrative Assistant works under the direction of the School Director.
The following duties are assigned to this position.
These are not to be construed as exclusive or all-inclusive.
Other duties may be required and assigned.
Responsibilities:
Complete daily scheduling of staff and students, including Benhaven vehicles.
This requires communication with teachers, related service personnel, supervisors and vocational specialists, staff, facilities director, crew chiefs and others to ensure classrooms/areas are covered adequately for programming and safety.
Maintain early dismissal log and oversee community sheets.
Grant time off requests, monitoring use of accrued time and daily schedule needs.
Communicate compliance concerns to supervisors.
Process holiday and summer time off requests.
Keep attendance records for students and school staff.
Send student attendance records to school districts monthly.
Communicate student attendance concerns monthly in writings to districts.
Greet and direct visitors.
Maintain visitor log.
Answer the telephone, directing calls, dispensing information and taking messages.
Type and edit written material, e.
g.
, letters, reports, IEP's, meeting minutes.
Organize and maintain organizational, business, personnel and educational files.
Return educational records to districts as needed.
Review and approve hourly and salaried staff payroll time sheets on Checkwriters per agency requirements and timelines.
Responsible for Benhaven Divvy Card, a;; purchases made, track and upload all receipts to bill.
com expense program.
Maintain school supplies inventory.
Oversee copier and fax use and maintenance needs.
Open/prepare building in the morning for staff and student arrival.
Alert maintenance of any facility/property issues.
Understand and follow Benhaven policies & procedures.
Understand and follow safety & emergency procedures.
Abide by Confidentiality/HIPPA policies regarding sharing of student information.
Assist School Operations Coordinator with sending/filing of Medicaid forms as needed Contact families, group homes and transportation companies regarding calendar scheduling changes Maintain current student list, including district contacts and transportation companies Prepare reports to be mailed to families Send incident reports to families Experience and Skill Requirements:
Possess a B.
A.
degree.
Demonstrate the ability to work well with others and communicate effectively orally and in writing.
Demonstrate an ability to edit and compose letters and other written material.
Demonstrate competence in the use of a computer.
Must be willing to work as part of a team.
Benhaven, Inc.
is an Equal Opportunity Employer.
In compliance with the Americans with Disabilities Act, Benhaven will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
.
Estimated Salary: $20 to $28 per hour based on qualifications.
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